Desk sharing - a trend with many possibilities

Desk sharing refers to a concept in which workstations in an office are no longer permanently assigned to a specific person, but can be used by different employees.

The advantage: rooms and resources are utilised more efficiently as not every employee needs a fixed workstation. In this article, you will find out everything you need to know about desk sharing and how you can benefit from it in the long term.

Why desk sharing is important

In the course of digitalisation and the increasing flexibility of working models, desk sharing has become an important trend in modern office design.

It brings a multitude of benefits for companies and employees. The resulting increases in efficiency and flexibility are not only attractive for the company itself, but also for employees.

• Cost savings: By sharing office space and workstations, companies can save on property costs and operating costs. The efficient use of space reduces the square metres required per employee, which can lead to considerable cost savings.
• Sustainability : Efficient utilisation of office space reduces the consumption of resources and can therefore contribute to a more sustainable office culture.
• Desk sharing is flexible: As employees no longer feel tied to a fixed space, they are able to choose the ideal workstation depending on their tasks and requirements.
• Effective use of space: Desk sharing enables companies to utilise their space more efficiently. Instead of having empty desks when employees are on holiday, working from home or sick, these spaces are available to others.
• Promoting communication and teamwork : As employees no longer sit at a fixed desk all the time, there are more opportunities for spontaneous meetings and dialogue with colleagues.

Definition: Desk sharing

Desk sharing ([Desk Sharing]): An office organisation concept in which workstations are no longer permanently assigned to a specific person, but can be used by different employees.

Expert tip:

When implementing desk sharing, the individual needs of employees should be taken into account. Good planning and open communication are crucial here.

Implementing desk sharing: Challenges and solutions

Although desk sharing has many advantages, the concept also brings with it some challenges. These mainly relate to privacy, coordination and ergonomic requirements. However, these can be overcome with the right procedures and tools.

Below is an overview of the most common challenges and possible solutions:

• Privacy: Desk sharing often means that employees no longer have a personal, fixed workstation. This can lead to dissatisfaction for some, as they can no longer store their personal belongings at the workplace, for example.
  Solution: Companies can, for example, offer lockers or personal boxes in which employees can store their personal belongings securely.
• Coordination : If employees are free to choose where they want to work, it can be difficult to find free workstations, especially at peak times.
  Solution: Digital software solutions can help track and manage the availability of workstations in real time.
• Ergonomic challenges: Since not every person has the same physical requirements, it can be difficult to find a workstation that is ergonomic for everyone.
  Solution: Adaptable furniture such as height-adjustable desks can help.

Expert Tip:

When introducing desk sharing, the workforce should be involved in the process from the outset. This allows individual concerns and wishes to be addressed at an early stage.

Ergonomics in the desk sharing concept

Ergonomics in the workplace is a decisive factor for the health, well-being and productivity of employees. In the context of desk sharing, it is particularly relevant as it ensures that each workstation can be adapted to the individual needs of the user.

The most important aspects of ergonomics in a desk sharing concept are:

• Adaptable furniture : As every employee has different physical requirements, desks, chairs and other office furniture should be height-adjustable and easily customisable.
• Equipment : Work equipment, such as computers, keyboards and mice, should also be ergonomically designed to minimise complaints such as back or neck pain and visual problems.
• Healthy working style: Active breaks and exercise are important to avoid tension and overexertion.

Expert tip:

For an ergonomically optimised working environment, not only the furniture and equipment, but also behaviours such as regular breaks and exercise should be considered.

LinearDirect: Your partner for ergonomic workplace solutions

LinearDirect specialises in high-quality electrical and mechanical industrial components and electrically adjustable desk frames.

With our expertise, we help our customers to optimally design workstations according to ergonomic aspects, whether as part of desk sharing concepts or traditional office settings.

Here are some key points that characterise LinearDirect:

• Experience and expertise: We have been active in our specialist field since 2005 and have successfully implemented more than 20,000 projects worldwide. Our team has a high level of technical expertise and professional knowledge.
• Quality products: Our range includes a variety of products such as Linak lifting columns and drives as well as electrically height-adjustable desk frames, which are characterised by quality, reliability and durability.
• Customer-centred solutions: We offer customised solutions that are specifically tailored to the needs of the company or product. Our aim is to ensure first-class service and prompt delivery.
• Global partner: With around 3,000 square metres of warehouse space, we offer daily shipping to the EU, Switzerland, the USA and Canada.

Expert tip:

When choosing products for your workplace, you should focus on quality and adaptability to ensure that they meet ergonomic requirements. LinearDirect can be the ideal partner.

How LinearDirect products can support desk sharing

LinearDirect's products are designed to overcome the challenges of desk sharing concepts and improve ergonomics in the workplace.

In particular, our electrically height-adjustable desk frames can help to customise each workstation to the individual needs of each user.

Here are some key features that make our products ideal for desk sharing:

• Customisable: Our Linak Desk Frame 2 product is an electrically height-adjustable desk frame that allows for individual height adjustment. This is particularly important in desk sharing concepts where different users may have different height requirements.
• High quality and durable: Our products are robust and durable, making them an ideal choice for use in workplaces with high utilisation rates.
• Easy to use: Our products are easy to use and require no specialised technical knowledge. This is particularly important in desk sharing concepts where employees need to be able to quickly and easily adapt their workstation to their needs.

Expert tip:

When selecting furniture and equipment for desk sharing concepts, make sure that they are easy to adjust and operate. This will ensure that every employee has an ergonomic workstation, regardless of their physical abilities.

Desk sharing can create an efficient and flexible working environment, but requires careful planning and implementation. In particular, taking ergonomic aspects into account is crucial for success.

With LinearDirect's high quality and customisable solutions, the challenges of desk sharing can be overcome.

FAQ

What is desk sharing?

Desk sharing is an office concept in which workstations are not allocated to a specific person, but can be used by different employees. It promotes efficient utilisation of office space and enables flexibility for employees.

What are the benefits of desk sharing?

Desk sharing can lead to cost savings as less office space is required. It also encourages collaboration and communication as employees are not tied to a fixed desk.

Are there any disadvantages to desk sharing?

Some challenges with desk sharing can include the lack of privacy, the need for careful coordination and the need for ergonomic workstations. It is important to consider these aspects when implementing a desk sharing concept.